9 Ways to Support Your Muslim Colleagues During Ramadan

what is ramadan?

Ramadan is a sacred month observed by millions of Muslims around the world. It’s a time of fasting from dawn to sunset, reflection, prayer and strengthening community bonds. While it’s a spiritually significant period, balancing work and fasting can sometimes be challenging. As colleagues, small acts of consideration can make a big difference in ensuring an inclusive and supportive workplace.

1 / Be mindful of meeting times

Schedule important meetings earlier in the day when energy levels are higher. Since fasting colleagues won’t be eating or drinking from dawn until sunset, their energy may gradually decline as the day progresses. Morning meetings allow for more engagement and focus, while late afternoon sessions can be more challenging. If an afternoon meeting is necessary, consider keeping it concise and allowing flexibility where possible. Thoughtful scheduling helps create a more inclusive and supportive work environment during Ramadan.

2 / Offer Flexible Working Hours

If possible, allow for earlier or later start times to accommodate fasting schedules. Many Muslims wake up before dawn for Suhoor (pre-fast meal) and may prefer to start work earlier when they have more energy. Others may benefit from starting later to manage fatigue, especially after late-night prayers. Offering flexibility can help colleagues work at their most productive times while respecting their spiritual commitments.

3 / Avoid Food-Centric Activities

Be mindful that your Muslim colleagues won’t be eating or drinking during the day. Try to avoid scheduling team lunches, coffee catch-ups, or food-based celebrations during Ramadan. If a work meal is necessary, consider making it optional or ensuring there are other ways for colleagues to connect. Inclusivity isn’t about avoiding food altogether, it’s about being considerate.

4 / Respect Prayer Times / spaces

Muslim colleagues may need short breaks for prayer at specific times during the day. These prayers are performed at designated intervals, including during work hours. Offering flexibility for prayer breaks and ensuring access to a quiet, private space can make a significant difference in helping colleagues feel supported. A dedicated prayer space doesn’t have to be elaborate. Just a clean, quiet area where they can pray without interruption. Being mindful of these needs encourages a workplace culture of respect, inclusion, and belonging.

5 / Learn + Acknowledge

Taking the time to understand the significance of Ramadan shows genuine support and respect for your Muslim colleagues. A simple greeting like "Ramadan Mubarak" (Wishing you a blessed Ramadan) or "Ramadan Kareem" (Wishing you a generous Ramadan) can go a long way in making them feel seen and valued. If you’re unsure, asking respectful questions about their experience or being open to learning can help build deeper understanding. Small gestures of recognition contribute to a more inclusive and thoughtful workplace.

6 / Reduce Work Social Pressure

During Ramadan, your Muslim colleagues may need to prioritise rest, prayer, or time with family in the evenings. Be mindful that they might opt out of post-work social events, especially those centered around food and drinks. Avoid pressuring them to participate, and instead, create alternative ways to connect.

7 / Be Flexible with deadlines

Fasting can impact concentration and energy, particularly in the late afternoon. Where possible, be flexible with deadlines and workloads, allowing colleagues to manage their tasks in a way that aligns with their energy levels. A little empathy goes a long way in enabling an inclusive and supportive workplace.

8 / Don’t Assume

While Ramadan is a significant month for Muslims, not everyone will be fasting. Some individuals may be exempt due to health reasons, pregnancy, menstruation, travel, or personal circumstances. Avoid making assumptions or asking why someone isn’t fasting, as this can be intrusive. Instead, create an environment where colleagues feel comfortable practicing their faith in a way that works for them. Being mindful of individual experiences helps build a culture of respect and inclusivity.

9 / Celebrate Eid Together

Ramadan concludes with Eid al-Fitr, a festive celebration marking the end of fasting. Acknowledging this special occasion by wishing colleagues "Eid Mubarak" (Blessed Eid) shows appreciation and respect for their observance. If your workplace celebrates milestones or holidays, consider recognising Eid in a meaningful way. Whether through a simple team message, an inclusive celebration, or allowing time off for those observing. Small gestures like this contribute to a culture of belonging, where all traditions are valued and respected.